Warehouse Management

Complete Control Over
Your Warehouse to Improve
Customer Satisfaction
In today’s competitive business environment, an efficiently
managed warehouse is the key to achieving timely order fulfillment
and meeting customers’ needs. The LOC Store Management Suite
Warehouse Module provides a full-featured solution to control and
streamline the warehouse operations in real time. Integrating the
ordering and purchasing processes in your operation is critical?
The same system lets you control your warehouse inventory! LOC
Store Management Suite advanced purchasing system provides all
the flexibility you need to have accurate cost and inventory value.
The process of Purchasing, Receiving and Billing will assure that
you have paid the best price for your goods. Our input screen is
completely configurable, so you can create your screen layout with
exactly the information you need, from the full cost information
with all the deals to the inventory on hand. In addition, the
inventory committed to other customers, purchasing and ordering
will be managed efficiently.
Sales Orders and Shipping
The Warehouse module provides ordering and shipping functions
to ensure accurate and efficient management of your orders. The
complete process is handled from ordering to shipping, invoicing
and receivable operations. From the minute the phone rings, the
operator gets instant access to the customer file. You can perform
a customer search by any field type and obtain all the relevant
information on screen. Efficiency is essential when you take
orders. Quick entry screen layouts have been designed to facilitate
this task. The customer history, with the list of items he bought, is
displayed on screen which enables the operator to help the
customer with his choice.
At the end of the day, the batch of orders is waiting in the system
to be processed. The warehouse staff can choose to process the
orders as they come or process them all during the night shift.
LOC Store Management Suite committed process makes sure that
you have enough inventory to cover all your orders. Right from the
beginning of the process you can see where you are short and
react accordingly. Printing picking tickets by section and splitting
your orders can be managed by the system. For every order, you
can confirm that every section has been picked up and make sure
you are not forgetting anything before closing the shipping. You
attach your customer to a route and it is easy to print your
shipping documents by route at the end of your shift.
Invoicing adds the weight and cubing shipping rates, if you have
any, and this is controlled by customer. You can either charge all
orders or pay it with any media available. Receivables are done by
the same system; LOC Store Management Suite integrates all your
sales processes into one software.
• Ability to separate the bill to address from the ship to address
• Multiple searching options for items
• Maintaining items directly from the invoice module
• Discount adjustments
• Credit limit validation
• Real-time inventory amount available
• High volume, quick entry screen
• Automatic inventory commitment
• Routes management
• Weight and cubic shipping rates
• Inventory available from the sale order screen
• Tracking by user ordering, printing tickets,
invoice printing, closing
• Unlimited corrections at any time controlled
by user level
• Repeating orders based on different periods
• Customer purchase history
Warehouse Module and LOC Store
Management Suite Integration
Fully integrated with your LOC Store Management Suite system,
the Warehouse module provides smooth communication and
operations between the warehouse and other stores that are using
LOC-SMS. Electronic documents move in both directions and the
information flows between the two systems without having to
re-enter data. Today, smart retailers are looking for integrated
solutions that does not require and conversions from one system
to another. Running your store and your warehouse with the
same database structure will rapidly prove the efficiency of
working with an integrated solution. The perfect scenario is to
be able to order goods directly from suppliers or the warehouse.
Orders done for the warehouse follow the same information
channel as the sales information: they are sent to the warehouse
and automatically entered into the warehouse sales order system.
For the warehouse, no difference between serving independent
customers or their own store: the process is the same, only the
cost and the electronic document transfer managed by the system
are different.
Exchanging the item database between the store and the
warehouse is another critical operation. LOC Store Management
Suite lets you manage your cost, retail price and suggested
retail price directly from the warehouse. Communication with
the store switches the accurate information. The store operator
can see all the warehouse items available under one vendor called
“warehouse”. The warehouse item information flows between the
two systems following this logic: WAREHOUSE retail price is sent
as the STORE cost and the WAREHOUSE suggested retail price is
sent as the STORE retail price.
Store Purchase Order Warehouse Sales
Order Store Receiving
From your store, you can order items using our Purchase
Order/Receiving module. Through the same communication
channel as the one used by the host to collect sales information,
the Purchase Order is packaged in a way that the host transfers
the document directly to the warehouse order system in order to
be blended with the others. When all the sales orders are
received, the warehouse is ready to proceed with Shipping and
Invoicing. After the order is put together, the warehouse system
creates the invoice and charges the store. The document is now
ready to be sent as a receiving document. At the store level, the
document is matched with the original Purchase Order and the
store just has to wait for the goods to be delivered. Both store and
warehouse inventories are adjusted with minimum data entry and
risk of errors.
Store to Store Transfer
With the Warehouse module, you can easily transfer inventory
items between two stores. For instance, Store 1 transfers items to
Store 2, with or without any markup, by generating an electronic
invoice. In the Store 1 customer database, Store 2 is created and
you decide at this point if you want to markup your price or
transfer the goods at cost. This decision is yours! By invoicing this
customer, Store 1 inventory is adjusted just like any sale and the
document follows the same communication channel to the host,
packaged in a way that the host returns this document to Store 2.
When communication occurs, Store 2 receives the document as a
receiving document waiting to be matched with the delivery. This
way, the inventory adjustments are automatically generated in
both stores with minimum data entry and risk of errors.
Distribution of Items
Our Distribution feature is another very helpful tool. From your
warehouse, items can be distributed to all your stores. Using the
Purchase Order screen, you can distribute items while you are
ordering. From this screen, you enter the item quantity per store,
the total is automatically calculated, and the Purchase Order is
generated. Then, an invoice is created and sent to each store.
Integrated Solution for Smart Retailers | www.locsoftware.com